1 00:00:02,330 --> 00:00:09,080 Hello I'm Brandon Linton. I'm Victoria Rhine and I'm Maksim Stoyanov. 2 00:00:09,090 --> 00:00:17,789 We are team Khronos. We are proud to present Beyond the Tutor. I'm a computer 3 00:00:17,789 --> 00:00:23,340 science student and tutor for Western Oregon University I get to learn this 4 00:00:23,340 --> 00:00:28,410 incredible subject while also helping my peers and getting an up close and 5 00:00:28,410 --> 00:00:34,290 personal look and into how the program operates. Everyone involved works really 6 00:00:34,290 --> 00:00:40,020 hard to ensure that we all succeed. I did notice that some areas in tutoring could 7 00:00:40,020 --> 00:00:46,020 be modernized to make the program even more efficient. Tutoring information is 8 00:00:46,020 --> 00:00:50,039 mainly shared through flyers and word-of-mouth. Can you imagine how many 9 00:00:50,039 --> 00:00:54,660 students walk past those flyers without noticing? In a digital world, students 10 00:00:54,660 --> 00:00:58,710 need real-time information at their fingertips. We have developed a 11 00:00:58,710 --> 00:01:02,460 centralized location where students can find information about tutoring and 12 00:01:02,460 --> 00:01:07,290 easily communicate with tutors on demand. We have also eased the workload on 13 00:01:07,290 --> 00:01:12,000 administrators and provided professors an insight into student needs. These 14 00:01:12,000 --> 00:01:15,900 improvements allow dedicated staff to focus on being valuable mentors to 15 00:01:15,900 --> 00:01:21,020 students in a challenging field. Our application provides students a 16 00:01:21,020 --> 00:01:24,920 quick tutoring request and response system, online tutoring, drop-in chat 17 00:01:24,920 --> 00:01:28,610 options, valuable resources, and a personalized experience. We have 18 00:01:28,610 --> 00:01:32,120 streamlined tutor responsibilities so that they can focus on their most 19 00:01:32,120 --> 00:01:37,820 important job: helping their peers succeed. Professors will be given insight 20 00:01:37,820 --> 00:01:41,570 into student needs, having the ability to analyze the flow of tutoring sessions 21 00:01:41,570 --> 00:01:46,370 and creating course evaluation surveys, student privacy in mind. In addition, they 22 00:01:46,370 --> 00:01:52,690 can share critical resources, providing a direct and trusted source of information. 23 00:01:54,100 --> 00:02:00,470 This is the Beyond the Tutor home page. You'll notice on our home page we have 24 00:02:00,470 --> 00:02:06,350 an FAQ so that visitors can learn about our application. Additionally at Beyond 25 00:02:06,350 --> 00:02:11,180 the Tutor, we believe in transparency so we make our privacy policy visible on 26 00:02:11,180 --> 00:02:17,780 the home page. And this is our registration page. Users can register as 27 00:02:17,780 --> 00:02:26,720 a professor, as a student, or as a tutor. All users must have a Western Oregon 28 00:02:26,720 --> 00:02:31,400 University-associated email and confirm that email. While students may enjoy the 29 00:02:31,400 --> 00:02:35,090 application immediately after registering, tutors and professors 30 00:02:35,090 --> 00:02:38,590 require administrative approval. 31 00:02:38,770 --> 00:02:43,100 Following registration and an email confirmation, we can continue to the 32 00:02:43,100 --> 00:02:49,250 student portal. This is the student portal. Students 33 00:02:49,250 --> 00:02:53,150 can manage their account or view a user guide to learn more about features 34 00:02:53,150 --> 00:02:57,350 available to them. We provide guides for all accounts so 35 00:02:57,350 --> 00:03:05,090 users know exactly how to use our application. Students can easily request 36 00:03:05,090 --> 00:03:09,920 tutoring with a few clicks. On the tutoring request page, they can choose a 37 00:03:09,920 --> 00:03:27,880 date, time range, session length, class to be tutored, and method of delivery. After 38 00:03:27,880 --> 00:03:32,360 submitting a tutoring request, students will be redirected to their tutoring 39 00:03:32,360 --> 00:03:38,000 sessions page. Here students can view all their tutoring sessions by category. For 40 00:03:38,000 --> 00:03:45,010 example: requested, approved, and completed. 41 00:03:49,420 --> 00:03:54,100 Back in the student portal, notice the tutoring overview will be updated in 42 00:03:54,100 --> 00:04:00,459 real time to reflect a student's tutoring sessions. We will move into the 43 00:04:00,459 --> 00:04:05,480 tutor portal. When a student has requested a tutoring 44 00:04:05,480 --> 00:04:10,970 session, tutors will receive alerts in their portal. These alerts happen in real 45 00:04:10,970 --> 00:04:16,430 time, so a tutor can stay on this page and view alerts as they happen. When a 46 00:04:16,430 --> 00:04:20,660 new tutoring request is received, they can click the alert to be taken to the 47 00:04:20,660 --> 00:04:28,840 tutoring request page. Here a tutor can review and update all tutoring requests. 48 00:04:28,840 --> 00:04:39,740 Tutors can adjust the time frame, change the status of the request, assign 49 00:04:39,740 --> 00:04:46,120 themselves to the session, and send a note back to the student. 50 00:04:54,150 --> 00:04:58,300 Back in the student portal, the student is presented with a banner that provides 51 00:04:58,300 --> 00:05:03,190 information for online tutoring sessions. If a student has no upcoming sessions, 52 00:05:03,190 --> 00:05:07,569 they will have the option to request a session. If a student has an approved 53 00:05:07,569 --> 00:05:12,490 session, the banner will alert them 30 minutes before the session begins. The 54 00:05:12,490 --> 00:05:17,199 student can join the session 15 minutes before the approved start time. This 55 00:05:17,199 --> 00:05:22,750 session is already begun so we can go ahead and join the meeting room. When the 56 00:05:22,750 --> 00:05:26,949 student clicks to join the meeting they'll be redirected to open Zoom and 57 00:05:26,949 --> 00:05:31,990 put in the appropriate room for private tutoring. Note that this feature requires 58 00:05:31,990 --> 00:05:35,979 a student to have previously setup and installed the Zoom application on their 59 00:05:35,979 --> 00:05:44,190 computer. Tutors have a dedicated link to organize Zoom appointments in the navbar. 60 00:05:44,190 --> 00:05:48,940 Clicking this link, they can see the scheduled Zoom appointments. The most 61 00:05:48,940 --> 00:05:54,099 immediate sessions are shown here. Tutors can join a meeting 30 minutes before the 62 00:05:54,099 --> 00:05:58,800 scheduled start time to prepare for online tutoring. 63 00:06:01,100 --> 00:06:05,720 We provide an easy way for tutors to share their schedules and alert students 64 00:06:05,720 --> 00:06:10,370 of any changes in their schedules. Tutors can find a link to add a schedule on the 65 00:06:10,370 --> 00:06:19,400 navbar under tutoring. Tutors can add a schedule by choosing a date, selecting a 66 00:06:19,400 --> 00:06:32,480 start time, selecting an end time, and choosing a label. Tutor schedules are 67 00:06:32,480 --> 00:06:36,740 displayed on the home page and color-coded by tutor. The calendar is 68 00:06:36,740 --> 00:06:41,210 visible to all visitors. This allows anyone to see when tutors are available 69 00:06:41,210 --> 00:06:46,840 for help without going through the extra steps of registering for an account. 70 00:06:49,780 --> 00:06:53,900 Tutors can also alert students of any last-minute changes to their schedules 71 00:06:53,900 --> 00:07:02,060 on the service alerts page. For example, if the tutor is running late they can 72 00:07:02,060 --> 00:07:07,280 specify their reason for the service alert - running late - and select their 73 00:07:07,280 --> 00:07:12,600 expected arrival. 74 00:07:15,190 --> 00:07:20,080 Service alerts are displayed on the homepage. For easy access to these alerts, 75 00:07:20,080 --> 00:07:25,400 registered and unregistered visitors can see these displayed. Additionally, these 76 00:07:25,400 --> 00:07:32,870 alerts are updated in real time so there's no need to refresh the page. This 77 00:07:32,870 --> 00:07:39,320 feature is available to both tutors and professors I will demo this from the 78 00:07:39,320 --> 00:07:45,560 tutor portal. A tutor may share helpful links with students. The tutor will enter 79 00:07:45,560 --> 00:07:54,650 a topic, a URL for that topic, and how they want that link displayed. A tutor 80 00:07:54,650 --> 00:08:05,180 can then manage their resources through deletion or editing. Students can easily 81 00:08:05,180 --> 00:08:12,910 search the resources. Links are organized by topic. 82 00:08:12,910 --> 00:08:19,220 Choosing markdown returns all entries labeled as markdown. The student can also 83 00:08:19,220 --> 00:08:25,070 search by tutor or professor name. Searching Becka, as in Dr. Becka Morgan, 84 00:08:25,070 --> 00:08:31,400 returns all entries shared by that professor. A student can also search 85 00:08:31,400 --> 00:08:34,660 by keyword. 86 00:08:38,990 --> 00:08:44,760 We provide several calculators to help students track their progress and set 87 00:08:44,760 --> 00:08:51,690 goals. This is the weighted grade calculator. This student has in 97.3 in 88 00:08:51,690 --> 00:09:00,290 homework which is weighted at 40% and an 89 on exams which is weighted at 30%. 89 00:09:00,290 --> 00:09:07,320 Their current weight grade is a 93.74. They can take 90 00:09:07,320 --> 00:09:18,750 that result, assign it to a course, and save. This is the final grade calculator. 91 00:09:18,750 --> 00:09:25,560 A student can estimate what they need on the final exam to reach their goal. This 92 00:09:25,560 --> 00:09:30,120 student currently has a 94.8. They would like to finish 93 00:09:30,120 --> 00:09:33,839 the course with at least a 93 and the 94 00:09:33,839 --> 00:09:39,400 final is weighted at 40%. They would need to score at least 90.3 95 00:09:39,400 --> 00:09:48,149 on the final to reach their goal. They can take that result, assign it 96 00:09:48,149 --> 00:09:58,350 to a course, and save. This is the GPA calculator. A student can estimate their 97 00:09:58,350 --> 00:10:05,610 GPA for the current semester and overall GPA. This student estimates an A at 98 00:10:05,610 --> 00:10:12,779 four credits and a B-minus at three credits. Their current semester GPA is a 99 00:10:12,779 --> 00:10:21,510 3.44. They can then take that result, combine it with their 100 00:10:21,510 --> 00:10:30,089 previous GPA, and total credits earned to see that their new GPA is now a 101 00:10:30,089 --> 00:10:35,340 3.04. They can also save that result and track their progress over time. 102 00:10:35,340 --> 00:10:39,390 Students can track progress by viewing 103 00:10:39,390 --> 00:10:45,029 saved results. Results are ordered by course name and color-coded for 104 00:10:45,029 --> 00:10:50,660 convenience then by date and time recorded. 105 00:10:55,640 --> 00:11:01,370 In the professor portal, a professor will be able to create a survey. They can name 106 00:11:01,370 --> 00:11:10,870 it what they want, describe it, and assign it to their course. Once it's been created, 107 00:11:10,870 --> 00:11:14,860 they can add questions to it. 108 00:11:22,029 --> 00:11:28,550 This is a student portal and this particular student has requested CS 133 109 00:11:28,550 --> 00:11:34,430 multiple times. They can see that there is a take survey prompt on their page. 110 00:11:34,430 --> 00:11:46,790 They can take the survey and move on with their day. Now the survey is 111 00:11:46,790 --> 00:11:52,670 unavailable. Back to the professor portal. A professor can view the results of 112 00:11:52,670 --> 00:11:57,140 these surveys, they can see the average answer per question, they can see the 113 00:11:57,140 --> 00:12:00,890 number of participants. They can't see the name of the participants because we're 114 00:12:00,890 --> 00:12:05,720 protecting the privacy of our students but they can delete the question. They 115 00:12:05,720 --> 00:12:09,920 could also add a question. If they add a question and the student's already taken 116 00:12:09,920 --> 00:12:14,570 the survey the student will only be prompted to take that survey with only 117 00:12:14,570 --> 00:12:21,080 the new questions added. Here in the tutor portal, the tutor can click 118 00:12:21,080 --> 00:12:25,839 timesheets. They can create a timesheet. 119 00:12:26,240 --> 00:12:34,519 They can remove a timesheet. You can add a day on the fly to a timesheet. 120 00:12:36,169 --> 00:12:45,149 They could also open a timesheet and begin adding or removing shifts. Let's add a 121 00:12:45,149 --> 00:12:47,809 shift down here. 122 00:13:04,730 --> 00:13:10,520 Now say they didn't work from five to six, well it's gone. 123 00:13:10,980 --> 00:13:17,730 They want to know quickly how many hours they work: 2.5, 5.3 on this shift, one over 124 00:13:17,730 --> 00:13:23,760 here. They can just delete a day if they don't like it but when they're ready to 125 00:13:23,760 --> 00:13:31,079 print they hit print and this comes out. Uh-oh, they notice that it's the wrong 126 00:13:31,079 --> 00:13:39,440 month. Well you can close it, edit the timesheet, change the month, update it. 127 00:13:39,440 --> 00:13:46,610 It's been updated. You can go view it again and finally save it as a PDF. 128 00:13:46,610 --> 00:13:50,220 The file will end up looking this way. It's gonna be titled 129 00:13:50,220 --> 00:13:54,690 by the first and last name of the tutor, the month and year of that timesheet, and 130 00:13:54,690 --> 00:13:59,519 that it's powered by Beyond the Tutor. Of course in some PDF format, as I've already 131 00:13:59,519 --> 00:14:05,490 already mentioned. And it basically mimics the currently existing Western 132 00:14:05,490 --> 00:14:11,339 Oregon University timesheet. The hours are above board and calculated in a 133 00:14:11,339 --> 00:14:16,140 specific way so that they align with what Western Oregon University follows 134 00:14:16,140 --> 00:14:24,750 and it's ready to go to be printed, signed, and submitted. 135 00:14:24,750 --> 00:14:26,559 There's quite a lot in admin portal. 136 00:14:26,559 --> 00:14:29,970 Here we can see that there is one request for a tutor position and 137 00:14:29,970 --> 00:14:35,370 one request for a professor position. These positions are just elevated 138 00:14:35,370 --> 00:14:41,579 accounts because we do not allow just any random person with a WOU email to 139 00:14:41,579 --> 00:14:47,190 register for our services. So automatically anybody registering for a 140 00:14:47,190 --> 00:14:52,290 tutor or professor account is vetted through here. They can either be approved 141 00:14:52,290 --> 00:14:59,180 or deleted or just disapproved and they will not be able to get into the system. 142 00:14:59,180 --> 00:15:08,730 We can add courses, we can see tutor schedules, and timesheets - we can even 143 00:15:08,730 --> 00:15:20,179 print them. We can create more admins. Can just remove users in general.